Meeting minutes 7/20/2009

  1. Attendees:

    Ken Vasko (minute taker), Jenny Barto, David Siphron, Jerry Schumacher, Ernie Harpster, Denny Moore, Lindsay Harpster, Dave Heubner, Jim Harpster, Eric Bierly

  2. Minutes from previous meeting
  1. None read
  1. Officer Glenny from Ferguson Township Police Department addressed committee
    1. Two messages boards will be put up one week in advance of event stating 6-8:30 road closing on Friday. Maintain safe speed
    2. He will try to send out a press release about road closing
    3. Closed by fire police at Tadpole & W. Gatesburg and Marengo & W. Gatesburg
    4. Inner closure with police at Ore Banks and at Washkob’s
    5. He asked to store a 4 wheeler – Ernie suggests on house breezeway.
    6. Keep one lane open during parade for emergency use
    7. Police car will start parade and crime scene vehicle will end parade. Ken asked if they wanted to display vehicle with memorial. Officer said he will try.
    8. If we use gators to transport ice, please have farm triangle on it.
    9. Vehicles without inspection can be on road during parade.
    10. Unlicensed vehicles traveling to parade must be towed or trailored per PA laws.
    11. Non-emergency police number is 1.800.479.0050 or 238.1837
    12. Officer Travis Park is assigned for Saturday around Gatesburg and at memorial during ceremony.
    13. Friday and Saturday Officer Glenny will try to increase roll throughs.
  2. Budget Review
  1. No budget update
  2. Diane not at meeting
    1. History Book (x)
    2. Cookbook (x)
    3. Mugs (x)
    4. Utensil Jars (x)
    5. Plates (x)
    6. Memorial Contribution ($x)
    7. General Contributions ($x)
    8. History book advertising ($x)
  1. Time Line Review
    1. No report
  2. Ken created map for day of the event
    1. Reviewed by committee
    2. Layout looks good
    3. Jim suggested we label handicapped parking areas
    4. Need to add Grange food booths and dumpster locations
    5. Radio station will travel around? Confirm with Maria when she gets back.
    6. Ken will put schedule of events on back of map
  3. Committee Reports
  1. Military Memorial
    1. H&R donated stone for memorial
  2. History Book/Photo Committee
    1. All reviewed/marked up proof this past week
    2. All praised work Jerry put into book
    3. Book is at thePrinters.com
    4. Jerry read an email from thePrinters and they said we would be charged by the hour for changes. Ernie insisted there would be no charges.
  3. Guest Book
    1. No report
  4. Township
    1. See Officer Glenny’s report above
  5. Parade
    1. Denny reported 42 signed up
    2. It’s getting big!
  6. Picnic
    1. Need to get food committee to next meeting
  7. Military Reenactment
    1. No report
  8. Blacksmith/Shingle Mill
    1. $2 for shingles
    2. Branding iron in works
  9. Cookbook
    1. No report
  10. Pottery
    1. Jason Bloom is almost done
    2. Still owes us some plates
  11. Charcoal making/ iron ore
    1. No report
  12. Advertising/Mailer
    1. No report
  13. Tees
    1. See radio station report below
  14. Public Safety
    1. See Officer Glenny’s report above
    2. Ernie getting 5 dozen garbage bags from Sam’s Club in Altoona
  15. Craft/Yard Sale (including book booths)
    1. Jerry reports 25 booths
  16. Children Activities
    1. Maria sent Jerry email report
    2. Here daughter purchased items from Oriental Trading
    3. Expecting 225-250 children
    4. Bounce House $250 per day
    5. Bucky Gates looking into Fun Unleashed ($180 per day) and FFA volunteers
  17. Radio Station
    1. Radio station has 6 advertisers.
  18. Entertainment
  19. Legal
  20. Wooden nickel
    1. Ken received nickels
    2. Passed out nickel to each
  21. Bicentennial Contributions
    1. We need to put out donation jars around like at info booth, at hot dog hand out, near memorial
    2. David suggests we have order forms at information booth also.

  1. Next meeting
    1. Tuesday the July 27th at 7:00 PM
    2. Agenda